How to do business with FEMA
The ILP created a four step process that provides guidance for Vendors seeking FEMA contracting opportunities to meet FEMA’s missions and goals. The ILP encourages you to review the information referenced below.
If you are looking for assistance doing business with local, state, and Federal Government agencies, you are encouraged to visit the Association of Procurement Technical Assistance Centers (www.aptac-us.org) website. APTAC is the professional organization of and for Defense Logistics Agency (DLA) funded Procurement Technical Assistance Programs. APTAC supports the PTACs by providing them important information, professional networking, comprehensive training opportunities and a voice in national government contracting assistance and policy arenas. There is no cost to this service!
Register with Login.gov for System for Award Management (SAM)
If you do not have a CAGE code, one will be assigned after your registration on SAM is completed. Anyone telling there is a cost to get a CAGE Code is lying to you.
To further increase security and deter fraud, SAM.gov is partnering with Login.gov to implement multi-factor authentication for registering SAM.gov users. With a login.gov account, you can sign into multiple government websites with the same username and password.
To get started you must complete the following:
Create a login.gov account – you only need to do this once.
Enter an email address – use the same email address for use for SAM.gov.
Have a working phone number (mobile or landline) – login.gov will send you a security code.
Existing SAM Users
Use the same email address you registered with in SAM.gov so the account can automatically link to your login.gov account. If a different email address is used, the account will not automatically link.
New SAM Users
Create a new SAM profile once you complete the login.gov authentication
SAM registration is a requirement to do business with the Federal Government. Register your entity in the System for Award Management (SAM), at NO COST, at https://www.sam.gov for federal contracts and other procurement opportunities in accordance with FAR Subpart 4.11 System for Award Management. Direct all questions regarding the SAM registration process to the Federal Service Desk (FSD) at 1-866-606-8220.
There is no registration/application process or fee for doing business with FEMA.
There are companies that replicate services of Federal Government entities and there are typically fees associated with their services. Most Federal Government services, if not all, are free of charge. Always make it a practice to reach out to the appropriate Federal agency first to inquire about the validity of the service, specifically if a fee is associated with it. CONTACT YOUR LOCAL PTAC BEFORE YOU SPEND HARD EARNED DOLLARS.
Complete the following steps before starting your registration:
Company DUNS Number. You can request a DUNS Number for free by visiting Dun and Bradstreet (D&B) at http://fedgov.dnb.com/webform
Taxpayer identification number (TIN). You need your company’s tax identification number (TIN) and taxpayer name to obtain a TIN. Visit HTTP://www.irs.gov/businesses/small/article/0,,id=102767,00.html to apply for a Tax Identification Number
Understand FEMA’s mission and goals
FEMA’s mission is to help people before, during and after disasters. When the President declares a major disaster or emergency under the Stafford Act, FEMA collaborates with Federal agencies local, state and tribal to provide federal assistance to survivors.
Emergency Support Functions (ESFs). ESFs may be selectively activated for both Stafford Act and non-Stafford Act incidents. Resources coordinated though ESFs are assigned where needed within the response structure. Regardless of where ESFs may be assigned, they coordinate closely with one another to accomplish their missions.
Robert T. Stafford Act. If you are seeking to do business with FEMA in support of a disaster recovery effort, please be aware that in accordance with the Robert T. Stafford Act (specifically Section 307), FEMA’s goal is to seek local companies within the disaster area for goods and services related to a specific disaster when practical and feasible.
State Emergency Management Agencies: During emergencies each state coordinates the activation and use of resources needed to support the local governments to respond and recover from emergency and disasters.
National Response Framework: A guide to how the Nation responds to all types of disasters and emergencies.
Monitor contracting opportunity sites
Federal Business Opportunities – Federal Business Opportunities is a free web-based portal which allows vendors to review Federal Procurement Opportunities over $25,000: www.fbo.gov. Direct all questions regarding the use of FBO to the Federal Service Desk (FSD) at 1-866-606-8220.
FedBid - FedBid is a fully managed online marketplace connecting Sellers to federal and commercial opportunities. Register at: www.fedbid.com/. Direct all questions regarding FedBid to 877-9FEDBID (877-933-3243)
DHS Advance Acquisition Planning System - Monitor the forecast of DHS contract opportunities at: apfs.dhs.gov/.